Job Title: Administration Officer
Job Description:
The Administration Officer will be based in CETL HQ offices and will generally perform major tasks relating to the office management, major procurements and logistics
- Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas including logistics, accommodation, visa processing and security briefing
- Maintenance of entire Shule Bora asset register and take out asset verification, including liaising with HR for leavers handover of assets.
- Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment, Car services etc
- Managing the mobile communications (office phones, phone credit, internet, etc) for all Shule Bora staff
- Managing day to day administration task HQ office included but limited to driver management, welcoming of new starters, vehicle maintenance, office supplies etc.
- Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team
- Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald)
- Support Technical Leads in planning and budgeting activities and contributing to the VFM system
Candidate Specification:
Skills
- Proven experience in an administrative or operations role
- Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable
- Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources
- Experience of organising events – managing bookings, invitations, advertising, printing, and on-the-day requirements
- Ability to prioritise and work under pressure.
- Ability to work in a collaborative team setting.
- Proficient in using MS packages, particularly Word, Excel and PowerPoint
- Strong organisational skills, reliability, and adherence to ethical standards
- Excellent verbal and written communication skills
- Fluency in written and spoken English, Kiswahili preferred.
Experience
- Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials
- Experience of working on donor-funded programmes in multi-national teams
Knowledge
- Basic knowledge of the Education Sector in Tanzania
- Ability to draft letters in English and Swahili
- Ability to draft processes and procedures in English and Swahili
Qualification
- Bachelor`s degree in Administration studies, Logistics or related field
More Information
- Address Dar es salaam, Tanzania, ,United Republic of Tanzania
- Salary Offers Negotiable TZS Negotiable Month
