Cluster Finance & Administration Officer – World Vision
Job Description:
MAJOR RESPONSIBILITIES
Activity 5%
Business Requirements
- Understand the cluster business requirements and apply in the day-to-day work.
End Results
- Adherence to business requirements in the cluster
Activity 20%
Process all Cluster disbursements within the existing approved control system and budget, and perform weekly posting of data into Sun Systems.
End Results
- To ensure there is segregation of duties in the payment processing chain
Activity 20%
Perform accounts allocation for all balance sheet items, including individual advance accounts, on a weekly basis.
- Payables accounts
- Receivable accounts.
- Partners accounts.
- Staff advances accounts.
End Results
- To ensure we have relevant balances which are current in our accounts.
Activity 15%
Prepares Projects FFR with complete attachments, and ensures signed copies are filed, including Donor reports as per Donor requirements.
End Results
- To ensure budget monitoring is achieved monthly.
Activity 15%
Contract Management:
- Will coordinate the vendors’ performance evaluation exercise.
- Will facilitate in determining the need for a contract (i.e., for goods and services).
- Will ensure payment terms are adhered to, and quality deliverables is achieved.
- Monitor delivery of goods or services against agreed specifications, standards, deadlines & costs.
- Ensure timely renewals or terminations of contracts is done as per WVT policy
End Results
- Day-to-day contract operations are managed smoothly.
Activity 15%
Coordinate and consolidate project funding requests in line with cash flows (ADP, PNS and Grants) for timely submission and ensure that the acceptable target low cash is maintained throughout the year.
End Results
- To achieve sufficient cash for cluster operations.
Activity 10%
Coordination and support;
•Provide one point of contact for all supplier queries related to invoices \ orders and direct to the appropriate offices.
•Serve as focal point for AP-related issues and concerns on payments and reports.
•Support in ad-hoc tasks such as office assessments, onboarding of new staff, coordination with other APs within the clusters.
•Participate in capacity building of new staff in Finance and admin practices where relevant.
End Results
Office and staff support well-coordinated.
KNOWLDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
Minimum Qualification required:
- Bachelor’s degree in accountancy or related fields.
- Experience: 2-3 years
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