Responsibilities
- Assist in ad-hoc projects as assigned by the Supply chain Manager
- Assist in the processing of invoices in the Supply chain department and loading information onto the Invoice Management and Pronto Systems
- Control all contracts and ensure that Contracts Register up to date and circulated regularly
- Control and manage Contract Action Logs by:
– highlighting the correct contractor management (meetings etc)
– highlighting the financial requirements / SOX etc
– highlighting the safety requirements and current standard
- Ensure that all tendering procedure and contracts comply with NM contract policy
- Ensure that all Job Descriptions and PDPs are up to date
- Ensure that all project reports and presentations etc are ready for meetings
- Ensure that all rosters are kept up to date
- Ensure Site department responsibilities properly managed by:
– Allocated Barrick representative responsible for contractor.
– Contractor FLRA training completed, and system implemented and being used.
– Contractor listed with contractor registration board.
– Contractor safety allocated representative in place (more than simply having OHS meeting representative)
– Courageous leadership training completed by contractor.
– Current contract in place with contractor and copy held with finance department.
– Monthly contractor meeting in place.
– Monthly contractor meeting minutes in place.
– Monthly contractor report in place (man hours worked, safety KPI’s, incidents, work achieved against plan etc)
- Follow up all outstanding SOX matters on a regular monthly basis
- Follow up with Managers to ensure that they are effectively managing their contractors in terms of the contract management system on site
- Following up all contract action plans / action logs to ensure the necessary follow up actions are being taken, will report back to managers on a regular basis.
- Prepare regular Power Point Presentations for Departments
- Provide timely and effective daily support to the managers and accounts team by following up on all outstanding contract items and filing of contract documentation in locked cabinets
- Participate and take minutes in tender negotiation meeting with the NMGML representative and tenders’ contracts
- To ensure that all contracts are signed, follow up action is needed to ensure that all signed
- To ensure that all new contracts are properly registered and followed up
Qualification requirements
- Degree/Advance Diploma of Business Administration or Law
- Minimum of 3 years’ experience in purchasing/contracting
- Exposure to pronto and experience on mining industry will be an added advantage
- Computer literate and fully conversant with Microsoft Excel, Word and Power point
Skills / Attributes
- Strong analytical and negotiation skills
- Resilience and resourcefulness
- Good communication skills
- Neat and methodical with filing
- Strong commitment to teamwork