Warehouse Manager

Warehouse Manager

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare.

MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title:                          Warehouse Manager

Direct Reports:        SUPPLY CHAIN COORDINATOR

Technical:                 Supply Chain Coordinator, Cell Supply Referent

Location:                   DAR ES SALAAM

MAIN PURPOSE

Defining, coordinating and monitoring all Warehouse and Stock Management activities in the capital according to MSF protocols, standards and procedures, respecting GSP, GDP standards  in order to ensure an optimal running of the mission.

ACCOUNTABILITIES

• Responsible for overall warehouse management activities in coordination, medical and logistics stocks are operating and compliant with MSF standards processes and procedures.
• Ensure warehouse sizing is matching to mission needs, equipment and premises are adapted to the proper storage of goods in compliance with MSF standard on warehouse management.
• Elaborate/participate in Monthly Reports ( stock management/warehouse activity ) shared regularly with line manager and technical supervisors. Data quality have to be monitored in order to provide accurate MSR, SMS and other stock reports.
• Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility.
• Ensuring that physical and administrative management of the products inside the warehouse are properly managed in accordance with MSF stock management practices
• Managing warehouse team, organizing, planning, and elaborating warehouse activities on regular basis. Provide technical support, coaching to staff under his/her responsibility.
• Setting specific objectives and conducting appraisals for warehouse team, as per MSF standard.
• Ensuring that administrative management is well explained to team , all required documents (SOPs, Guidelines, flow management, inventories tools, stock managements file, etc…) are updated and communicated to stock owners and relevant departments.
• Ensure accurate and timely reception, storage, and dispatch of medical supplies and equipment as per defined chronograms
• Streamline warehouse operations, optimizing storage space and material handling processes to improve efficiency and reduce costs.
• Participate with team in reception, delivery, picking process, provide support
• in collaboration with stock owners, consumption units to analyse stock data in order to minimize overstocking and reduce volume of sleeping stock, respect of FEFO management
• Performing Inventories on regular basis for mission stocks (twice a year, flash inventories upon needs, requests), also supporting projects during inventories time, implementing standard procedures and processes, communication with the field on reception control of Domestic Orders.
• Responsible for MSF Unifield stock management data accuracy, provide analysis , identify problems and propose solution to his/her line manager .
• Continuously monitor warehouse performance metrics (e.g., order accuracy, fulfillment time, stock turnover rate) and make data-driven improvements.
• Registration/ superintendency of pharmaceutical storage premises (Warehouse)

Minimum Educational Qualification:

Valide pharmacy registration license (not use in another company)- Essential

Specific Accountabilities

o    Ensure accurate and timely receipt, storage, and dispatch of medical supplies and equipment.

o    Oversee regular cycle counts and full physical inventory audits to maintain stock accuracy.

o    Monitor stock levels, ensuring critical items are available, and avoiding both shortages and overstocks.

o    Streamline warehouse operations, optimizing storage space and material handling processes to improve efficiency and reduce costs.

o    Continuously monitor warehouse performance metrics (e.g., order accuracy, fulfillment time, stock turnover rate) and make data-driven improvements.

Minimum Education Requrement

o    Bachelor’s degree in pharmacy with valid Phramcy License – Essential

Experience:

o    Strong knowledge of ERP system, MSF customized ERP system

o    Essential working experience of at least two years in relevant jobs and Desirable: humanitarian experience in MSF or any other Humantarian organzations in medical stock managementJob vacancies

o    Strong Warehouse management knowledge

o    Importation/international shipment knowledge

o    Analytical and reporting skills.

Languages:

Fluent oral and written English and Swahili (speak, read and write)

Competences and main skills:

o    Strategic thinking/decision maker/analytical mindse

o    Strong Team/People management

o    Teamwork and cooperation

o    Effective communication and conflict solving

o    Results and quality oriented

o    Commitment to MSF Participles

o    Behavioral Flexibility

APPLICATION DETAILS

All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Thursday, July 31st 2025 at 5:00 pm. Please quote the job title on the email subject “WAREHOUSE MANAGER” Job vacancies

Please send your application to the email address [email protected]

The applications  can also be sent to P.O.Box  83 or can also be submitted at MSF offices situated in Nduta Refugees Camp, Kibondo District or at Plot N° 74, House 22, UPOROTO Street, URSINO Estate South, Dar se Salaam.or at MSF office situated in Liwale, Lindi.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially.

Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances.

If you have any questions or requests, you can contact [email protected]

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED

Only short-listed candidates will be contacted