Families and Futures Coalition HR + Administrative Specialist – Tanzania

Families and Futures Coalition HR + Administrative Specialist

Key Responsibilities:

This role is primarily responsible for the HR + administrative support needed by the coalition, as well as providing training and coaching on HR + administrative skills to coalition members. Please see www.thesmallthings.org/ffct for more details on the coalition project.Administrative Support, HR +

Operations (40%)

• Oversee registration of the coalition as an independent entity in Tanzania when necessary
• Implement operational systems, processes and policies
• Oversee all aspects of HR function and ensure all personnel files are updated with current employee information, CVs and performance review documentation
• Make sure the staff health insurance is active and up to date
• Supervise the office routine and hygiene
• Work with advocates on organization compliance (visa, case, HR and legal matters)
• Compile weekly Monday minutes
• Manage staff calendar
• Enter staff objectives into excel and share with all the staff
• Operate office equipment and maintain necessary office services
• Appraisal timeline management and distribution of forms
• Assist with hiring and recruitment of staff
• Oversee committees and address
• Assist executive director as needed

Training + Specialist Work (60%)

• Spend 2 days per week travelling to different sites to consult on HR + administrative support
• Spend 1 day per week providing training/consultancy at the hub site to organizations looking for HR or administrative support, as needed
• Work with Capacity Building Coordinator and Coalition Manager to create HR + Administrative toolkits

Required Candidate Qualifications

• HR or administrative background and relevant experience
• Fluent spoken and good written English
• Comfortable using Google Drive and Google Docs/Word and Google Sheets/Excel
• Extensive cross-cultural experience
• Able to handle conflict and mediate between groups with competing needs

How to apply

Please send your resume/CV and cover letter to reubensamwel@thesmallthings.org. Due to the large number of applications we generally receive, we regret that we are unable to personally respond to every applicant.