Inventory Analyst-Arusha
Job Title: Inventory Analyst
Key Role and Responsibilities:
Inventory Reporting
- Adhere to all physical pre-stock stake processes
- Print and action pre-stock take reports
- Ensure all known adjustments are done prior to stock count
- Ensure that the GIT account is clean prior start of any stock count and or any valid entries are signed off by relevant departmental managers
- Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and pallets
- Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances
- Ensure that handheld devices (where rolled out) are set up correctly and maintained accordingly
- Print stock variance report daily and investigate all variances
- Post all authorized unresolved variances daily/weekly as per relevant process into the correct accounts
- Compile daily/weekly/monthly stock take pack and have this signed off by all relevant parties
- Report monthly on compliance to Inventory Policy and ensure actions are identified and closed in order to improve adherence
Shipment reconciliations
- Ensure that all post goods issues have been processed for all deliveries and driver corrections
- All delivery notes have been checked and accounted for
- Check and sign off missing and unsigned invoice register daily
- Ensure that all daily load plans and distribution gate registers have been checked are on file
- Assist with resolving and correcting invoice queries
- Follow up on all T1 GIT shipments if not received
- Confirm inter depot movements with all sites on monthly
- Ensure recharges for breakages and missing bottles are done in time and in the right accounts
Packaging Interface
- Balance daily with packaging team on all inventory given to packaging team and received from them
- Balance cullet with packaging weekly
- Reconciliation of issued containers vs packed volumes
Distributor stock management
- Ensure missing, broken and foreign surveys are conducted according to policy
- Ensure this survey results are captured daily into the survey sheet
- Communicate missing, foreign and broken bottles to the customers and ensure the customer are charged for this
- Verify daily that all returns are credited correctly and that inventory levels reflects returns; both pallets and returnable glass
- Sign of daily on the reconciliation together with logistics manager and ensure its filed
Reporting and reconciliation of pallet repairs
- Manage destruction and repair processes with clear cost tracking
- Manage contractor performance, reconciliation and payment
- Always ensure enough pallet inventories to meet production plans
- Track time that pallets spend in trade as well as quantity in trade per customer
- Track, count and report weekly on the number of pallets currently at site
- Annually review the SOP for pallet management and ensure all parties are aligned
- Annually set the budget for repairs for the coming year with clear KPI’s and PI’s to be tracked
Maintain product quality
- Ensure FEFO principle is applied to stock movements by printing bin pulling sheets for warehouse
- Ensure adherence to stock age policy by raising all concessions and getting the necessary approvals
- Full adherence to product recall policy
- Blocked stock must be physically isolated and blocked in Syspro in order to stop orders from being placed and to reflect correct DOC
- Weekly meetings with Trade Quality Specialist on quality issues in trade
- Analyze customer feedback and create and close actions
People Management
- Ensure that the Shop Floor are aligned in terms of goals and meeting routines to drive continuous improvement;
- Ensures that Monthly One on Ones are conducted in line with the target review process;
- Maintains a healthy industrial relations climate with key stakeholders through documented SLA Meetings;
- Communication channels are open to relevant stakeholders;
- Follow up on Engagement Survey results with clear actions to correct areas of concern;
- Recruitment of talent and building of pipeline;
- Perform 180 reviews and address poor performance where required by means of improvement plans and or disciplinary hearings.
Minimum Requirements:
- 3 Year relevant diploma/degree in Supply Chain/Logistics
- 2 to 3 years’ experience in warehousing and inventory management
- High level of computer literacy (MS Office, Syspro, Teams, etc.)
- Syspro proficient
- Fluent in English and Swahili
More Information
- Address Arusha, , Tanzania, ,United Republic of Tanzania
- Salary Offers Negotiable TZS Negotiable Month