Inventory Analyst -Arusha

Key Role and Responsibilities:

Inventory Reporting

Adhere to all physical pre-stock stake processes
Print and action pre-stock take reports
Ensure all known adjustments are done prior to stock count
Ensure that the GIT account is clean prior start of any stock count and or any valid entries are signed off by relevant departmental managers
Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and pallets
Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances
Ensure that handheld devices (where rolled out) are set up correctly and maintained accordingly
Print stock variance report daily and investigate all variances
Post all authorized unresolved variances daily/weekly as per relevant process into the correct accounts
Compile daily/weekly/monthly stock take pack and have this signed off by all relevant parties
Report monthly on compliance to Inventory Policy and ensure actions are identified and closed in order to improve adherence

Shipment reconciliations

Ensure that all post goods issues have been processed for all deliveries and driver corrections
All delivery notes have been checked and accounted for
Check and sign off missing and unsigned invoice register daily
Ensure that all daily load plans and distribution gate registers have been checked are on file
Assist with resolving and correcting invoice queries
Follow up on all T1 GIT shipments if not received
Confirm inter depot movements with all sites on monthly
Ensure recharges for breakages and missing bottles are done in time and in the right accounts

Packaging Interface

Balance daily with packaging team on all inventory given to packaging team and received from them
Balance cullet with packaging weekly
Reconciliation of issued containers vs packed volumes

Distributor stock management

Ensure missing, broken and foreign surveys are conducted according to policy
Ensure this survey results are captured daily into the survey sheet
Communicate missing, foreign and broken bottles to the customers and ensure the customer are charged for this
Verify daily that all returns are credited correctly and that inventory levels reflects returns; both pallets and returnable glass
Sign of daily on the reconciliation together with logistics manager and ensure its filed

Reporting and reconciliation of pallet repairs

Manage destruction and repair processes with clear cost tracking
Manage contractor performance, reconciliation and payment
Always ensure enough pallet inventories to meet production plans
Track time that pallets spend in trade as well as quantity in trade per customer
Track, count and report weekly on the number of pallets currently at site
Annually review the SOP for pallet management and ensure all parties are aligned
Annually set the budget for repairs for the coming year with clear KPI’s and PI’s to be tracked

Maintain product quality

Ensure FEFO principle is applied to stock movements by printing bin pulling sheets for warehouse
Ensure adherence to stock age policy by raising all concessions and getting the necessary approvals
Full adherence to product recall policy
Blocked stock must be physically isolated and blocked in Syspro in order to stop orders from being placed and to reflect correct DOC
Weekly meetings with Trade Quality Specialist on quality issues in trade
Analyze customer feedback and create and close actions

People Management

Ensure that the Shop Floor are aligned in terms of goals and meeting routines to drive continuous improvement;
Ensures that Monthly One on Ones are conducted in line with the target review process;
Maintains a healthy industrial relations climate with key stakeholders through documented SLA Meetings;
Communication channels are open to relevant stakeholders;
Follow up on Engagement Survey results with clear actions to correct areas of concern;
Recruitment of talent and building of pipeline;
Perform 180 reviews and address poor performance where required by means of improvement plans and or disciplinary hearings.

Minimum Requirements: