Grants Management Coordinator Jobs in Kigoma

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Grants Management Coordinator Jobs in Kigoma

Overall purpose of the role
The Grants Management Coordinator will support the Head of Programmes in building and administering the country program’s portfolio of multiple grants across all locations in which DRC operates. The Specialist will assist in securing new funds by coordinating and/or leading proposal development processes and ensuring high-quality and timely donor reporting.

The Specialist provides expert advisory services and will have oversight of the DRCs Grant Management Minimum Standards function by working closely with the programme team and providing technical advice to all team members on donor rules and regulations to ensure all programs are compliant. The Grants Management Coordinator will work collaboratively with the Programme Managers/Coordinators, Program Sector Leads, Monitoring, Evaluation and Learning Team, Finance, and Headquarters staff as well as externally with donors and DRC programme partners.

Main responsibilities
Technical Support / Specialist Adviser

  •  Provides expert advisory services for the specialized area of grants management and donor compliance with a significant impact on the organization as a whole.
  • The GM Specialist will work across multiple sectors/disciplines/geographic areas within the organization to contribute to organizational goals.
  •  Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module.
  • Participates in Grants Management reference groups either at global or regional level within the areas of Grants Management to develop new standards and innovative solutions.

Programme Development and Coordination 

  •  Act as the lead writer/coordinator/editor for concept notes and proposals, as needed. These will be designed in collaboration with the program development team, Head of Programme, Area managers, technical advisors, Regional Office and Head Quarter colleagues, ensuring that DRC’s programme handbook guidelines are incorporated into proposal design.
  • Ensure communication between all departments (finance, program, and operations) in drafting of budgets.
  • Contribute to the development of strong data collection and monitoring & evaluation plans within each proposal, including well-designed log-frames and indicators.
  • Maintain up-to-date information on donor priorities and funding opportunities.
  • Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance.

Research, Analysis and Capacity Building

  • Assist the MEAL department in conducting needs assessments and background research to guide DRC programming.
  • Map donors and projects in Tanzania and Burundi relevant to DRC’s focus sectors.
  • Conduct visits to field locations as possible/needed.
  • Undertake training for programme and operation staff on grants management and processes to enhance quality within DRC programming. This will include quality reporting and project cycle management. Also provide one-on-one support in report writing, proposal development, indicator tracking, DRC-specific tools, and other topics, as needed.
  • Supervise the organization of grant start-up, quarterly and closure review meetings to ensure donor compliance, operation/program integration, logistics support, etc. in the multiple DRC office locations.

Reporting

  • Manage and supervise internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements.
  • Supervise the maintenance of the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring. Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure grant compliance.

Representation 

  • Assist senior management in donor liaison and communication. Represent DRC in other external meetings with stakeholders and coordination meetings

About you
To be successful in this role we expect the following experience and technical competencies:

Essential Experience 

  • 5 years of relevant working experience, preferably with INGOs in field locations
  • Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
  • Master’s degree in international relief and development, social sciences, public health, statistics/research methods or related relevant field
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects.
  • Ability to analyse budgets for compliance with donor budget guidelines.
  • Excellent French and English writing skills
  • Familiarity with Programme Cycle Management, LFA
  • Excellent communication skills – both oral and written

Preferred Experience: 

  • Previous role as a grants manager in an INGO
  • Experience working in the East Africa and Great Lakes region
  • Experience working with Economic Recovery and/or Protection programming is an added advantage
  • Experience working with local partners
  • Proven interest in capacity building of colleagues

Competency profile 

  • Ability to multi-task, prioritize and cope with competing demands under tight deadlines
  • Ability to be proactive and work with minimal supervision
  • Detail-oriented
  • Strong team player
  • Excellent interpersonal skills, culturally sensitive and adaptable
  • Flexible, enthusiastic and willing to learn from others
  • Understands humanitarian issues in Tanzania, Burundi and the region
  • Willing to travel to project sites in Tanzania and Burundi

In this position, you are expected to demonstrate each of DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results and ensure excellence in all deliverables.
  • Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Duration:     1 Year renewable subject to Performance and Funding.

Contract:     Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment Band Non-Manager G

Start Date:     March 2022

Duty Station:      Kibondo – Tanzania with 40% Travel to Bujumbura-Burundi

Accommodation:   Shared Accommodation in DRC Guesthouse

Reporting:      This position reports to Country Director

Commitments:     DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).  All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels.  In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer.  We value diversity and we are committed   to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

Applications 
Applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. Cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered.

Closing date for applications: 20th January 2022. 

Applications will be reviewed as they are received, candidates maybe contacted before closing date.
If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply

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